{"id":1420,"date":"2021-09-29T16:04:51","date_gmt":"2021-09-29T16:04:51","guid":{"rendered":"https:\/\/login2cla.com\/?p=1420"},"modified":"2026-01-07T14:23:34","modified_gmt":"2026-01-07T19:23:34","slug":"sending-secure-emails-from-outlook","status":"publish","type":"post","link":"https:\/\/login2cla.com\/?p=1420","title":{"rendered":"Sending Secure Emails from Outlook"},"content":{"rendered":"\n<p class=\"has-medium-font-size wp-block-paragraph\">Email security is a critical consideration for our work. If the sender and recipient are both part of the CLA or CWJC systems, the email will be securely encrypted and you don&#8217;t need to do anything special.<strong> NOTE: Make sure that emails sent to LegalServer cases are NOT encrypted. See below for instructions.<\/strong><\/p>\n\n\n\n<p class=\"has-medium-font-size wp-block-paragraph\">When sending emails that contain sensitive or protected client data, such as a social security number etc., <em>outside the organization<\/em> please do the following:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"has-medium-font-size wp-block-paragraph\">When composing an email in Outlook or Outlook Web Access, type the word \u201cSECURE:\u201d without the quotes at the beginning of the subject line as shown here:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"685\" src=\"https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email-1024x685.png?resize=1024%2C685&#038;ssl=1\" alt=\"\" class=\"wp-image-1422\" srcset=\"https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=1024%2C685&amp;ssl=1 1024w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=300%2C201&amp;ssl=1 300w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=768%2C514&amp;ssl=1 768w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=1536%2C1028&amp;ssl=1 1536w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=920%2C616&amp;ssl=1 920w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=230%2C154&amp;ssl=1 230w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=350%2C234&amp;ssl=1 350w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?resize=480%2C321&amp;ssl=1 480w, https:\/\/i0.wp.com\/login2cla.com\/wp-content\/uploads\/2021\/09\/Secure-Email.png?w=1880&amp;ssl=1 1880w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-medium-font-size wp-block-paragraph\">Note: This will require the recipient to login to a secure message portal in order to view the email. In many cases our email system detects certain patterns in the email (such as a social security number) and automatically applies the encryption. In some case, it may interpret emails with long strings of numbers (such as webinar codes) as containing sensitive information.<strong> If you think this may happen to an email you are sending which does not contain any sensitive information or going to a LegalServer matter, you can bypass encryption by typing \u201cSAFE:\u201d without quotes at the beginning of the subject line.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email security is a critical consideration for our work. If the sender and recipient are both part of the CLA or CWJC [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","_monsterinsights_skip_tracking":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[29,55,1],"tags":[],"class_list":["post-1420","post","type-post","status-publish","format-standard","hentry","category-category-learning-center","category-office-tips","category-uncategorized"],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p9Gv7H-mU","jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/posts\/1420","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/login2cla.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1420"}],"version-history":[{"count":5,"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/posts\/1420\/revisions"}],"predecessor-version":[{"id":2362,"href":"https:\/\/login2cla.com\/index.php?rest_route=\/wp\/v2\/posts\/1420\/revisions\/2362"}],"wp:attachment":[{"href":"https:\/\/login2cla.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1420"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/login2cla.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1420"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/login2cla.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1420"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}